Celebrates 3rd Anniversary with new "Trinity" Full Service Coordination Package

On this 3rd month and 23rd day of March, Hawaii Weddings and Events is celebrating its 3rd Anniversary!

As a special treat, the first three (3) brides that reserve our new "Trinity" package for their 2010 wedding will receive a complimentary 3-tiered wedding cake from Cake Works (6/10/14" tiers with butter cream frosting, your choice of flavors and decorated with flowers provided by your florist)

3rd Anniversary Special - “Trinity” Full Service Coordination Package
In celebration of Hawaii Weddings and Events 3rd anniversary we’re pleased to launch our new full service package. The number three (3) is an auspicious number with many significant meanings. Three is the first of four perfect numbers, it denotes divine perfection (what else would you expect on your wedding day?).

Three, also stands for that which is solid, real, substantial, complete, and entire. The Trinity package is based on a solid reputation for service excellence, real experience and honest feedback, substantial time savings, thorough and complete monthly checklists and assistance during the entire planning process.

The symbol of triad or trinity is a symbol of unity of body, mind and spirit and is found throughout history and all over the world. With the assistance of a professional planner, you’ll still have the time to exercise your body, focus your mind and also keep your spirit happy and at peace by knowing that you are on track with your wedding planning, have the right vendors in place and someone on your wedding day to ensure a seamless day.

The Trinity Package is perfect for the busy couple that knows they need a lot of help and guidance throughout the wedding planning process.

· Our bridal checklist is sent to client to ensure that all of the “little” details have been covered (including names of your entire bridal party and contact information) and is returned to Hawaii Weddings and Events three (3) months prior to the wedding day.
· A minimum of three (3) hours is spent at the beginning of the planning process to finalize the client’s wedding budget (venue, food, vendors, décor, etc.) as spending the time now may save you from costly mistakes later.
· Three (3) virtual consulting hours are provided every 30 days to help answer questions and to start securing your professional vendors based on the couple’s preferences, style and realistic budget.
· Three (3) hours is devoted monthly for the “design and theme” of your wedding which may include reviewing pictures, researching linens, props, décor, furniture, etc.
· Three (3) hours of telephone conference time (or in person meeting) is provided every 30 days to go over each month’s “to do list” to ensure the couple is kept on track throughout the planning process with a written follow-up sent to client by coordinator.
· For off-premise venues (such as Lanikuhonua), Hawaii Weddings and Events will take care of ordering your rental equipment (tent, tables, chairs, linen, china, glassware, etc.) based on your specific needs to ensure nothing is overlooked or duplicated by the caterer and that set-up and breakdown is achievable within the given time frame.
· Three (3) months out, meetings (or teleconference calls) are held every 3 weeks until the wedding week to finalize your menu, beverage selections and assist with preparing a custom floor plan based on your requirements (floor plan, head table, number of guests, dance floor, type of menu, etc.)
· Client provides copies of all contracts that have been secured on their own to Hawaii Weddings and Events not later than three (3) months prior to the wedding day
· In depth review of all vendor contracts and reconfirmation of all vendor services
· Preparation of detailed timeline that not only includes the day of the wedding, but includes your deadlines leading up to your wedding day (when vendor payments are due, pick up tuxedos, dress alternations, finalizing flower order, final counts, table assignments, etc.) is provided to client prior to 30 day marker.
· Assisting in final program for the wedding day that will include specific details on those involved, song selections, timing that is also appropriate to your entertainment, menu, etc.
· Set-up of reception table (guest book, name list, gift card basket, etc)
· Ensures ceremony and reception venue are set-up appropriately.
· On-site wedding coordinator is on-site for up to twelve hours on the wedding day (additional hours available at $75/per hour) to effectively manage the days production.
· Rehearsal (one hour) may be reserved 30 days prior to your wedding date at most venues · Due to the amount of time devoted to your wedding planning, the Trinity package is limited to three bookings per quarter and may reserved up to fifteen months in advance of your wedding day.

Contact us today at (808) 782-4514 or e-mail info@hawaiiweddingsandevents.com to check availability of your special day.

The Evolution of Event Design

Designing events and tablescapes is absolutely one of my favorite parts of event planning!

Sometimes I am given total creative latitude to just take care of everything based on the wedding colors, favorite flowers and other ideas of what they would like to have, but most often, it is a combination of efforts by partnering with my brides who want to be actively involved.

1) The first thing I like to do is to see pictures of things that my client has collected along the way so that I can get a feel for what is "catching" their eye in terms of style, color, decor and the feel of the wedding. It's also good to know the things they don't like (ie: certain flowers, etc.).

2) A site inspection fo the venue (if I haven't already been there) so that I know the space we are working with and how the design may fit (or sometimes not fit) so appropriate adjustments may be made.

3) A critical factor, which is often not considered, is the amount of time available for set-up as well as when breakdown occurs as that in itself may cut out some ideas. The wedding shows are great in showing what the possibilities are, but they don't share details such as it took two days to drape the ceiling with fabric, or you need to reserve the morning time slot to be able to pipe and drape a ballroom for an evening event.

4) Lastly, defining the budget, which after the amount of time and the location features is the biggest deciding factor on what can be done. I ask my clients to put together their "wish list" and we do our best to get everything, but in some cases they may need to prioritize what is most important to them.

This starts the evolution of design which does not come overnight. As ideas continue to fill our heads, we start defining the color(s) we want to work with, the type of flowers that are available, the type of printed materials that the client may have and other decor (ie: lounge areas, special bar facade, candy buffet, favors, etc.) and start creating an overall look for the event that has continuity rather than a hodge podge mix which is what it can be if everything is not carefully thought out.

As we go through the process, I continue to give ideas to my bride on things that we can do based on their budget, the timeframe we're working with and of course available resources.

Once you get into event planning, you never look at things the same way. I can spend countless hours at places like Crate and Barrel (which we don't have in Hawaii yet) and Pier 1 just getting ideas on what I want to do for the events I haven't done yet. When I went to the Smithsonian Institute in Washington DC I probably spent the most time looking at all the gala dinner pictures. I also enjoy going to the National Association of Catering Executives (NACE) educational as it exposes you to another world of creative ideas from the nations' top planners such as Colin Cowie, Scott Corridan, David Tutera and Preston Bailey just to name a few.