Does your vendor have a Certificate of Liability of Insurance?

Does your vendor have liability insurance?

As a wedding coordinator, I get copies of all of my clients vendor contracts to ensure that critical information is extracted (set-up needs, payment schedule, number of hours reserved, a confirmation of what the vendor is providing as well as if a meal is required).

In addition to the vendor contracts, I also receive a copy of the venue contract, which until recently, the only hotel that required a copy of a vendors liability insurance on file was the Turtle Bay Resort. This requirement is now noted on the Moana Surfrider, a Westin Resort's contract as well as the Sheraton Waikiki, so it will not be long before all hotels will also add this to their contracts.

When interviewing and hiring your vendors, please be sure that they have the a Certificate of Liability Insurance and verify if they have one on file with the venue(s) you are considering.

To date, Hawaii Weddings and Events has a Certificate of Liability of Insurance on file on an annual basis with the Turtle Bay Resort, Moana Surfrider, Royal Hawaiian Hotel, Sheraton Waikiki, State of Hawaii Department of Land and Natural Resources (required for beach permit) as well as the City and County of Honolulu Department of Parks and Recreation.

As a professional planning firm, we will continue to add to this list as needed and will always ensure we are always in compliance with the rules.

Day-Of Coordinator Experience

Now, more than ever, brides are realizing that having a professional “Day-Of” Coordinator really helps them to enjoy their wedding day with their friends and family without worrying about vendors arriving on time and knowing where to go, having everything being set-up correctly and how the guests will know where to be, and when as well as keeping the bridal party on time throughout the day.

It is ironic that is called “Day Of” Coordinator because the work actually starts a month before the wedding day. As a professional planner, Hawaii Weddings and Events knows from many years of experience that you just can’t show up on the wedding day and follow a to-do list or a timeline that hasn’t been meticulously reviewed in advance.

So why do we start a month before? Today’s very busy brides are not only planning their wedding, but the majority are going to school, working, relocating or some are mothers. Time goes by VERY quickly especially during the last month so we like get our clients’ finalized contracts, preliminary timeline as well as answers to our own bridal questionnaire form at the one month marker so within a few days we can get back to them with questions, concerns and recommendations and wrap up all details with the exception of final counts by 2 weeks before the wedding day.

Having done over 950 weddings throughout my career, as of today’s date, there has never been a timeline that didn’t need to have some “tweaking” done to it or some “logistic” that wasn’t considered (ie: a charger reduces the number of seats that can fit on your guest table) so you may need to change your seating assignment, go with larger table (if possible) or sometimes eliminate the charger.

How long it takes to do things and how to handle “different” situations is what can only come with hands-on experience and is what I teach to everyone that I’ve trained throughout the years.

Knowing that the hair and make-up stylist is going to want to have your hair flowers there at 1pm when you have your florist scheduled at 2pm is another very common occurrence. It sounds like a quick fix, just have the florist come at 1pm, but it doesn’t always work out that way, either the florist isn’t available earlier, or would charge an additional fee, so hair flowers may need to be picked up in advance which takes advance planning.

Knowing how long it takes to serve a 4 course plated menu and merging your program into the timeline so that your food is at the best quality and you also accomplish your goals only comes with experience.

Another great example of what comes with experience and education is that I once had a client that at the last minute decided to make favors for their guests. They gave me their favors (which were macadamia nuts in organza bags) on their wedding day and said two of their guests were highly allergic to macadamia nuts so they should get the two different ones. With that being said, and the fact they had open seating, I communicated that in this particular case the favors would be distributed once guests were seated as I didn’t want to risk the macadamia nut oil seeping through the organza bag which was fine with the couple.

Knowing to set the favors later was the easy part, knowing from experience and continued education in food handling, I know how critical it is to deal with any allergies and the potential for cross contamination, so I immediately contacted the banquet captain as they had forgotten that the first course of their menu was a tossed green salad that was sprinkled with macadamia nuts.

We had a different salad prepared (it’s not just a matter of taking the nuts off) for their guests and I mentioned it to the couple later in the evening and they said “thank you so much, we completely forgot about that, we could have killed them!”

I told this story to a groom’s mother who was inquiring about my experience she said “oh my God, did anyone ever tell you the groom is highly allergic to shellfish and peanuts?” I told her no, but I will note it in my file and make sure it is communicated to the caterer and again to the banquet staff on the wedding day and it was.

So, the moral of the story is that when you are considering hiring a “Day Of” coordinator look at the value, experience level and caliber of service you are going to receive, aren’t you worth it?

Celebrates 3rd Anniversary with new "Trinity" Full Service Coordination Package

On this 3rd month and 23rd day of March, Hawaii Weddings and Events is celebrating its 3rd Anniversary!

As a special treat, the first three (3) brides that reserve our new "Trinity" package for their 2010 wedding will receive a complimentary 3-tiered wedding cake from Cake Works (6/10/14" tiers with butter cream frosting, your choice of flavors and decorated with flowers provided by your florist)

3rd Anniversary Special - “Trinity” Full Service Coordination Package
In celebration of Hawaii Weddings and Events 3rd anniversary we’re pleased to launch our new full service package. The number three (3) is an auspicious number with many significant meanings. Three is the first of four perfect numbers, it denotes divine perfection (what else would you expect on your wedding day?).

Three, also stands for that which is solid, real, substantial, complete, and entire. The Trinity package is based on a solid reputation for service excellence, real experience and honest feedback, substantial time savings, thorough and complete monthly checklists and assistance during the entire planning process.

The symbol of triad or trinity is a symbol of unity of body, mind and spirit and is found throughout history and all over the world. With the assistance of a professional planner, you’ll still have the time to exercise your body, focus your mind and also keep your spirit happy and at peace by knowing that you are on track with your wedding planning, have the right vendors in place and someone on your wedding day to ensure a seamless day.

The Trinity Package is perfect for the busy couple that knows they need a lot of help and guidance throughout the wedding planning process.

· Our bridal checklist is sent to client to ensure that all of the “little” details have been covered (including names of your entire bridal party and contact information) and is returned to Hawaii Weddings and Events three (3) months prior to the wedding day.
· A minimum of three (3) hours is spent at the beginning of the planning process to finalize the client’s wedding budget (venue, food, vendors, décor, etc.) as spending the time now may save you from costly mistakes later.
· Three (3) virtual consulting hours are provided every 30 days to help answer questions and to start securing your professional vendors based on the couple’s preferences, style and realistic budget.
· Three (3) hours is devoted monthly for the “design and theme” of your wedding which may include reviewing pictures, researching linens, props, décor, furniture, etc.
· Three (3) hours of telephone conference time (or in person meeting) is provided every 30 days to go over each month’s “to do list” to ensure the couple is kept on track throughout the planning process with a written follow-up sent to client by coordinator.
· For off-premise venues (such as Lanikuhonua), Hawaii Weddings and Events will take care of ordering your rental equipment (tent, tables, chairs, linen, china, glassware, etc.) based on your specific needs to ensure nothing is overlooked or duplicated by the caterer and that set-up and breakdown is achievable within the given time frame.
· Three (3) months out, meetings (or teleconference calls) are held every 3 weeks until the wedding week to finalize your menu, beverage selections and assist with preparing a custom floor plan based on your requirements (floor plan, head table, number of guests, dance floor, type of menu, etc.)
· Client provides copies of all contracts that have been secured on their own to Hawaii Weddings and Events not later than three (3) months prior to the wedding day
· In depth review of all vendor contracts and reconfirmation of all vendor services
· Preparation of detailed timeline that not only includes the day of the wedding, but includes your deadlines leading up to your wedding day (when vendor payments are due, pick up tuxedos, dress alternations, finalizing flower order, final counts, table assignments, etc.) is provided to client prior to 30 day marker.
· Assisting in final program for the wedding day that will include specific details on those involved, song selections, timing that is also appropriate to your entertainment, menu, etc.
· Set-up of reception table (guest book, name list, gift card basket, etc)
· Ensures ceremony and reception venue are set-up appropriately.
· On-site wedding coordinator is on-site for up to twelve hours on the wedding day (additional hours available at $75/per hour) to effectively manage the days production.
· Rehearsal (one hour) may be reserved 30 days prior to your wedding date at most venues · Due to the amount of time devoted to your wedding planning, the Trinity package is limited to three bookings per quarter and may reserved up to fifteen months in advance of your wedding day.

Contact us today at (808) 782-4514 or e-mail info@hawaiiweddingsandevents.com to check availability of your special day.

The Evolution of Event Design

Designing events and tablescapes is absolutely one of my favorite parts of event planning!

Sometimes I am given total creative latitude to just take care of everything based on the wedding colors, favorite flowers and other ideas of what they would like to have, but most often, it is a combination of efforts by partnering with my brides who want to be actively involved.

1) The first thing I like to do is to see pictures of things that my client has collected along the way so that I can get a feel for what is "catching" their eye in terms of style, color, decor and the feel of the wedding. It's also good to know the things they don't like (ie: certain flowers, etc.).

2) A site inspection fo the venue (if I haven't already been there) so that I know the space we are working with and how the design may fit (or sometimes not fit) so appropriate adjustments may be made.

3) A critical factor, which is often not considered, is the amount of time available for set-up as well as when breakdown occurs as that in itself may cut out some ideas. The wedding shows are great in showing what the possibilities are, but they don't share details such as it took two days to drape the ceiling with fabric, or you need to reserve the morning time slot to be able to pipe and drape a ballroom for an evening event.

4) Lastly, defining the budget, which after the amount of time and the location features is the biggest deciding factor on what can be done. I ask my clients to put together their "wish list" and we do our best to get everything, but in some cases they may need to prioritize what is most important to them.

This starts the evolution of design which does not come overnight. As ideas continue to fill our heads, we start defining the color(s) we want to work with, the type of flowers that are available, the type of printed materials that the client may have and other decor (ie: lounge areas, special bar facade, candy buffet, favors, etc.) and start creating an overall look for the event that has continuity rather than a hodge podge mix which is what it can be if everything is not carefully thought out.

As we go through the process, I continue to give ideas to my bride on things that we can do based on their budget, the timeframe we're working with and of course available resources.

Once you get into event planning, you never look at things the same way. I can spend countless hours at places like Crate and Barrel (which we don't have in Hawaii yet) and Pier 1 just getting ideas on what I want to do for the events I haven't done yet. When I went to the Smithsonian Institute in Washington DC I probably spent the most time looking at all the gala dinner pictures. I also enjoy going to the National Association of Catering Executives (NACE) educational as it exposes you to another world of creative ideas from the nations' top planners such as Colin Cowie, Scott Corridan, David Tutera and Preston Bailey just to name a few.

OC-16 Wedding of a Lifetime is on-line now

Hawaii Weddings and Events was one of the honored vendors for Jayne and Kahele's "Wedding of a Lifetime."

Their TV show now is now on-line see http://www.oc16.tv/shows.php

Winner of 2009 Bride’s Choice Awards

WeddingWire, the nation’s leading wedding technology company, just announced that Hawaii Weddings and Events has won the 2009 Bride’s Choice Awards™!

In its inaugural year, the Bride’s Choice Awards recognizes and honors vendors from the WeddingWire Network that demonstrate excellent quality of service, responsiveness, professionalism, value of cost and flexibility. This year’s recipients represent the top three percent of WeddingWire’s vendor community, which includes over 100,000 wedding vendors from across the US. That means Hawaii Weddings and Events is one of the very best wedding planners.

Unlike other awards in which winners are selected by the company, the Bride’s Choice Awards are determined exclusively by recent newlyweds through surveys and reviews.

“We are excited to launch this annual award program to honor high-performing vendors based solely on the experiences of our WeddingWire community,” according to Timothy Chi, WeddingWire’s Chief Executive Officer. “This year’s recipients have set the bar high, exhibiting excellent service and expertise in the wedding industry.”

Hawaii Weddings and Events would like to thank our past clients for speaking on our behalf and helping us win the 2009 Bride’s Choice Award!

Wedding of a Lifetime Airs on OC-16 - Monday, January 26, 2009

On Monday, January 26, 2009 at 7:30pm, OC-16 will feature a one-hour "Wedding of a Lifetime" special.

Couples had to write stories to Hawaii Bride and Groom to describe why they were deserving for the free wedding which was valued at over $81,000. On September 8, 2008, the three finalists were featured on TV and the winners, Jayne and Kahele were announced.

With less than two months to plan everything, it was a whirlwind of fun and excitement for everyone involved, and I'm very happy that I had the privilege and honor of being their wedding coordinator helping them make their dreams come true.

NEW Waikiki Sunset Ceremony Package

As we're always looking for new venue options for my clients, Hawaii Weddings and Events is pleased to launch the following new ceremony package.

Waikiki Sunset Ceremony Package - $2500 inclusive of tax

Say "I DO" on the oceanfront lawn as you exchange your vows and start your life together
The Waikiki Sunset Wedding Package is available on Mondays, Tuesdays and Thursdays (excluding holidays) and will be held on the lawn of Waikiki Aquarium, located next to a living reef on the Waikiki shoreline which is conveniently located for your family and friends

Waikiki Sunset Package includes
Site rental fee for one hour with seating up to 50 guests
Non-denominational minister to perform your ceremony
Acoustic Hawaiian Guitarist to sing Hawaiian Wedding Song as you walk down the aisle
Leis draped on chairs to create your aisle
Two seasonal floral leis for bride and groom for your lei exchange
Commemorative wedding certificate
On-site coordinator for ceremony

Reception Opportunities
The Waikiki Aquarium is also available for welcome receptions, Rehearsal dinners and wedding receptions (additional fees including tent rental applies)

Van Gogh.......

Each day I always take time to be grateful and to look for motivational or inspiration quotes, as it helps to keep life in proper perspective. This picture was taken at the Philadelphia Museum of Art where I had the privilege of seeing Vincent Van Gogh's work this past August in person. Just as having gratitude can change your mood, Van Gogh's paintings of sunflowers have altered mankind's perspective of art and life. These paintings captivate the mind and leave you astounded in their simplistic beauty. The flowing wilted steams and the burst of lovely yellow draws ones attention around the painting, without disrupting the balance of the piece.

Be Thankful.......

Be thankful that you don’t already have everything you desire. If you did, what would there be to look forward to?

Be thankful when you don’t know something. For it gives you the opportunity to learn.

Be thankful for the difficult times. During those times you grow.

Be thankful for your limitations because they give you opportunities for improvement.

Be thankful for each new challenge because it will build your strength and character.

Be thankful for your mistakes, they will teach you valuable lessons.

Be thankful when you’re tired and weary, because it means you’ve made a difference.

It is easy to be thankful for the good things. A life of rich fulfillment comes to those who are also thankful for the setbacks.

GRATITUDE can turn a negative into a positive. Find a way to be thankful for your troubles and they can become your blessings.

~ Author Unknown ~

Certificate of Insurance

Professional vendors have their certificate of insurance in place, but up until now, we didn't have to show proof to the various venues until about the last six months.

Turtle Bay Resort requires a certificate of insurance on file with the Catering Office and also has a vendor form to be submitted by the client.

The State of Hawaii requires a certificate of insurance in order to issue beach permits through the Department of Land and Natural Resources.

Starwood properties (Sheraton Waikiki and Moana Surfrider) is also now requiring a certificate of insurance on file, so I'm sure Royal Hawaiian Hotel and others will start requesting the same.

Although its a little more paperwork, at the end of the day, I think it is good because then they know they are dealing with professional vendors on a client's most important day.

Sweet 16 Party - Candyland Theme

On January 3rd I had the privilege of coordinating a sweet 16 birthday party which was themed around the game Candyland. One of the best things about event planning is that you always have the opportunity to meet new vendors and also reconnect with past ones while working together to make the client's dream come true.

In addition to this amazing cake (purposely made to look like it is falling as requested by the birthday girl) made by Vickie at Sunshine Cake Creations (her picture), there was a tootsie roll jumper (yes, 16-year old kids still go inside and jump!) from Bounce Hawaii. Videogame mobile (which caught the attention of all the men as well) by Mobile Gamer Guys. A candy buffet that recreated the candyland board game by Aubrey from nā mea maika`i . Catering by Vanessa from Beaches and Backyards Catering who created special menu tags and a candyland path for the buffet line. Vibrant linens from Naomi Lee, Les Saisons which was complimented by pipe and drape and LED lights from REA Events, Photobooth by Bambooth and Photography by Aaron from Liquid Light Images.

Start with Trust.......Better Business Bureau Accredited

As a small business owner, I sometimes have clients question the credentials of my company and experience level.

As I just received my Better Business Bureau certificate I thought it would make sense to post it so that you may easily see that Hawaii Weddings and Events is an accredited business.

As for my experience, you may see see my press release on http://www.hawaiiweddingsandevents.com/about_us.htm

Wedding Day Highlights from Studio Red

This is the second time I had the privilege of working with Studio Red who are very easy going and very talented!

Joel gave me a "heads up" on how he wanted to surprise the couple with their first dance on the ceremony highlights video so we were able to get the spotlight on the dance floor set-up to capture the special moment and then it was set back to their monogram gobo.

I absolutely love the music in this video and how Studio Red captured the essence of this wonderful celebration of family, love and life!

Check out Gracie and Kyle's wedding day highlights at http://www.vimeo.com/2683661

HAWAII WEDDINGS AND EVENTS.....a year in review

Like many people, as I ponder my goals for 2009, I also reflect upon the past year and remember all of the clients I graciously was given the opportunity to be of service to and the awesome vendors and I had the privilege of working with.

So 365 days later...............

47 weddings

1 Japanese wedding class that I teach annually at the University of Hawaii

2 renewal of vows

The First Annual Kalo Awards at the Governor's "Washington Place"

My son's baseball theme graduation party with a special baseball cake made by one my brides

3 events for the Hawaii Event Group including 2800 guests at the Honolulu Zoo and two familiarization tours for the Hawaii Convention Center for Association and Corporate Advisory boards

The start of candy buffet business with my daughter

"Jayne & Kahele's Wedding of a Lifetime" for Hawaii Bride and Groom magazine

"Naruto" theme birthday party (I've done their son's party 3 years now)

My last event of the year a "Platinum style" Peacock Theme wedding for almost 500 guests at the Hilton Hawaiian Village

Finding balance in life is always important, so in 2008 I actually did take quite a bit of time off to for traveling and spending time with my family.

In February, I went to Las Vegas for the National Association of Catering Executives Leadership Summit. March led us to Maui for my son's baseball tournament (first time I ever got to go!), another week off in June for my son's high school graduation from Iolani while my mom visited from California.

San Jose for my son's college orientation at Santa Clara University in July, "Rocky Balboa-land" Philadelphia in August for the National Association of Catering Executives Trends Conference, back to San Jose in September for "move in" at Santa Clara, meetings with my Northern California brides and picked up ceremony programs for one of my clients from my dear friend and colleague Diane from DK Designs who now lives there as well.

Whew........no wonder I'm tired! Just kidding, I've been truly blessed with an amazing year of great events and many fond memories and new friends.

Create your own package with Hawaii Weddings and Events

So...........you've been surfing the web trying to find the perfect consulting and coordination package for your Hawaii Wedding. After countless hours, you find yourself frustrated and tired because you just haven't found exactly what meets your needs and the wedding planning is starting to become stressful for you.

Don't waste anymore of your precious engagement time! Hawaii Weddings and Events is pleased to give you the chance to create your OWN coordination package! Send us your dream and let us make it reality!

Tis the season to give......

Christmas has always been my favorite holiday of the year, this year is no exception.

I love the smell of the Christmas tree, and especially love hanging the ornaments as I reflect on my kids growing up.

Every year I add a new ornament to my Christmas collection. I have a baby shoe ornament from when my daughter was born, very heavy clay pieces that both of my kids made in their kindergarten class that have a special place on the strongest branches of the tree and the topper is a Hawaiian angel my son made.

Our tree may not be the most glamorous, but it is a tree full of memories and I wouldn't have it any other way. This picture is from a couple of years ago, as I am waiting for my son to return home from college to put up this year's tree as that is when my holiday season will officially start.

Another favorite part of the Christmas season is taking the time to give back to those less fortunate. Needless to say, the Salvation Army bell ringers always get a contribution and through the Honolulu Chapter of the National Association of Catering Executives (NACE) we've adopted a family through the Lokahi Giving Project for the past four years. At our NACE holiday party on Tuesday evening, we also collected canned goods to be given to Aloha Harvest and I personally donate a holiday dinner to a family in need.

Counting your blessings......

Thanksgiving is one of my favorite times of year, not just because I do enjoy turkey with cranberry sauce, but because it is one of the few times of year that most everyone will take a few days to spend with family and friends and also take the time to reflect on the positives in their life.


Last night we had our annual Oahu Wedding Association (OWA) holiday party and we collected canned food donations for Aloha Harvest who helps feed Hawaii's hungry. Another canned food drive is planned in the early part of December at our National Association of Catering Executives (NACE) holiday party as well as our fourth year in adopting a family for Christmas through the Lokahi Giving project.


This year as I reflect, I am truly thankful for......


Two healthy and beautiful children that are growing into fine young adults

My friends and family that always support me........even on those challenging days we all have

My clients who entrusted me with their most special celebration with many becoming friends and continued supporters

Kiya and Kona (our dogs) who make sure that I take a breaks from the computer by literally sitting on top of my arms to ensure I stop and play with them. They're so much fun to watch during their "mad dog" runs around the house too!

Having my own businesses and doing what I LOVE!

Jayne and Kahele's "Wedding of a Lifetime"

Since September 8th when they announced the winners, I had the privilege and honor of being of service to a very sweet and gracious couple from Waianae. After 15 years together they are finally Mr. and Mrs. William Kahele Anderson, Jr!

The festivities began on Wednesday, November 5th with their rehearsal at the Ocean Crystal Chapel followed by a "ono" rehearsal dinner at the Bayer Estate featuring Hawaiian food with their chef's culinary twist and incredible desserts from Sugar Rush.

As Jayne and Kahele both love the ocean, we made the theme of the rehearsal dinner casual with an ocean theme featuring turquoise irredescent linen graciously donated by A'a Party Supplies and beautiful centerpieces from Su-V Expressions with sand, shells and blue hydrangia which perfectly complimented the theme.

"The Big Day" was on Thursday, November 6th. When Kahele had his "first look" of Jayne in her Tamara Katz wedding gown it was just priceless. Those are the moments that just warm your heart and makes all of your hard work worth while.

The ceremony was officiated by their family pastor which made it even more meaningful. The Manueali'i outfits and florals was absolutely breathtaking as the sun shined through the glass window and created a glow over the couple as they said their vows.

My next favorite part of the day was to see Jayne and Kahele's expressions as they entered their reception room which featured a head table on the stage and three long rectangle tables with ivory satin linen, chocolate runners, gold chargers, personalized menus, mahogany chiavari chairs with cherry blossom pink and champagne sashes, cupcake favors from Hokulani, lots of candles and incredible florals from Spinning web which perfectly complimented both their wedding colors, but also tied in the "cherry blossoms" she wanted to use with manzanita branches with orchids to create a similar look.

After seeing the beautiful tables, Jayne said "what's that?" as she saw a candy buffet that also was in her wedding colors. The candy buffet was my surprise "wedding gift" to the bride and groom and was very popular with their guests.

The couple truly enjoyed their special evening and one of the most touching parts was when Kahele gave a blessing to all the vendors that helped to make it possible.

Putting together all the pieces in only 9 days!

The past week has been a a whirlwind as I was hired on Thursday, October 23rd as a "day of" coordinator for a wedding on Saturday, November 1st at the Outrigger Canoe Club.

The groom had contacted me a few months ago from Japan and inquired about services, but with family here in Honolulu he thought that they could handle everything for their destination wedding, but then realized they needed help so he contacted me again.

So how do you pull things together at a venue you've never worked at and also help the client secure a DJ and photographer? First I start to gather as much information from the couple using a questionnaire form that I have developed which is quite comprehensive. The answers allow me to cover about 90% of the event details and create a realistic timeline for the day.

As for the venue, that was not a concern for me. As a professional planner, I am able to work at any facility, all I need is one quick walk through to see the layout, access points and also know my on-site contact(s), time frames for set-up and the site rules. I originally planned to do a walk through on October 30th with the client, but as their catering manager would be away on vacation, I ended up meeting with her on October 27th which made my client feel even more at ease.

I gave recommendations on photographers as well as a DJ who also ended up providing the equpment for the slideshow and matched the price the club was offering. As much as possible, I try to combine some services, especially where AV is concerned. There are just too many opportunities for something to go wrong (missing cables, DVD not working, sound level not right, etc.) and I don't want to take any chances as the slide show is always one of the highlights for both the couple and their guests.

The Outrigger Canoe Club is an oceanfront venue with a fantastic view. In speaking with the manager, they haven't done alot of banquets there, but after working as a "team" with his crew he asked for my business card and said I really would like to do more!

Everyone thoroughly enjoyed the evening, and one of my favorite parts of event planning is when the bride gives a hug, and is truly having fun on her wedding day!

Naruto Birthday Party!

Yes, that is correct, I'm in the midst of planning a Naruto birthday party for one of my client's son who will turn 8 next month.

This will be the third year that I've had the privilege to be of service to them and I love it because they tell me what their son likes this year (which becomes the theme) and then I do everything from beginning to end (invitations, food, decor, games, photography, video, prizes, goodie bags, etc.)

The first year was Star Wars which was held at Manoa district park. Having Luke Skywalker and Darth Vader stiltwalkers parading around surely did catch everyone's attention from the baseball fields!

Last year the birthday boy was really into baseball, so we not only were wearing baseball jourseys, but we included singing the national anthem, throwing of the first ball, a baseball pinata, a custom invitation that had the days activities noted "inning by inning" and the talents of Mark Mauricio an awesome local magician amazing parents and children alike.

Naruto is a new one for me, but I'm up for the challenge. This is what I love about event planning, each and every day you have something unique!

Hawaii Weddings and Events Frequently Asked Questions

Trusting your "special day" to someone else is not always easy, so I always welcome questions from clients to make them feel at ease and comfortable with their decision.

Throughout my consultations, I have found some "common" questions, so I thought I would create a quick FAQ sheet:

What is your background? Prior to starting my own event planning business, I was the Director of Catering and Conference Services at the five diamond Kahala Mandarin Oriental, Hawaii resort (since changing ownership it is now called the The Kahala Resort). I have been in hotel industry since moving to Hawaii in 1984 working in a variety of positions at a vareity of hotels (front desk, assistant hotel manager, sales and marketing, food and beverage, controllers office and catering). Once I got into catering then I knew that was my true passion and pursued it.

What does CPCE and CMP stand for? CPCE is Certified Professional Catering Executive which is comprehensive exam covering all aspects of catering, food sanitation, laws, etc. (both hotel and off-premise) that the National Association of Catering Executives created to promote professionalism and excellence in our industry. CMP is Certified Meeting Planner which is another exam that Meeting Planners International has that covers the "convention" side of business (housing, shipping, meeting specifications, etc.) as I also handled groups when I worked at the resort. Currently I'm still the only person in the State of Hawaii that has both designations.

How many weddings have you done? When I worked at the resort I did over 800 weddings since I started in catering in September of 2007. That number does not include include the galas, fundraisers, Christmas parties, meetings, President George W. Bush layover visit, Michelle Wie's press conference or off-premise events including dinners on the stage at The Hawaii Theatre (which was very cool!). Since starting my company March 23, 2006, I just finished my 103rd event this past weekend and through referrals from my clients, my business has been growing rapidly as I approach my third year (........wow, time flies when you're having fun!)

How many events do you do in a month? It really depends on the scope and type of the event. In some cases I may be a "day-of coordinator" and in other cases I'm their full service planner, or most often somewhere in between as I really enjoy the "partnership" packages and working alongside the client. Other factors depend on location, number of guests, amount of time for set-up, number of hours the event is, etc. From my years of experience I know what I am capable of and I will not take more events than I can handle as giving my clients the service they deserve is very important to long term success. Money isn't everything.

We're not sure what package is best for us, do you provide a consultation? Yes, of course! I purposely don't post my rates on my website for the sole reason that it is better for me to learn more about your event, budget, etc. to determine what package may be best suited for you. I am also happy to customize a package for you.

We're from the mainland, do you do destination weddings? Actually, destination weddings represent 70% of my business! With today's technology, it makes it very easy to plan from afar (except that you physically can't see things which I know can be a little unnverving at times) but e-mail works out great due to the time difference. Even with my local clients, alot of the planning is done via e-mail because of convenience, so don't worry, it CAN be done!

Do you have an assistant? Generally I work alone as I am very methodical in my approach to planning and by the time the day comes I have literally done a "virtual tour" of the event through my head and know exactly what needs to be done, when and how long it will take me. If there is a "crunch period" due to short windows of time for set-up or perhaps alot of decor, etc. then I will bring in additional staff which is at my own expense. By working from a home-based business and not having to pay a regular full time staff I am able to keep prices down which in turn benefits you.

We're ready, how do we reserve the date!? A contract will be prepared and sent to you via e-mail to your attention requesting a 50% non-refundable retainer. Upon receipt of the contract and retainer the date is confirmed and a receipt will be sent via e-mail. I will also send a bridal questionnaire form that assists in the planning process.

"Winners have simply formed the habit of doing things losers don't like to do." - Albert Gray

Every morning I wake up, play with my pupppies (now officially dogs since it's Kona's first birthday today) and read a little motivational quote.

Taking the time to listen and learn more about what a client envisions allows me the opportunity to define which package will best suit their needs, or create a custom package for them which turns out to be a "win-win" situation for both of us. In the early stages of planning, my brides may not know what their needs are so I suggest a "day-of" package to secure the date and if they find they need additional assistance they can always upgrade their package later.

My clients know that I am very realistic in my approach to planning and the first thing I like to do is see what their wedding budget is and determine if it indeed workable. Sometimes we have to look at an alternative venue to make the budget work, or look at other possible areas where we can cut back on the costs, including the number of hours that I may be on site, but still have a very nice event.

I've also created a variety of affordable "partnership" packages such as the "Lanikuhonua Where Heaven Meets the Earth" which allows my clients to be very actively involved in their planning while at the same time have the support behind them and on-site coordinator on their wedding day to ensure everything is seamless.

As a certified professional planner it is my job to let you know what works and doesn't work, the years of experience I offer can save you both time and money and most importantly alot of headaches and wasted efforts. The typical response I get at the end of an event is "Thank you so much, we couldn't have done it without you!"

I absolutely LOVE what I do, and that is helping to make amazing, fun and stress-free celebrations!

My wedding couple is a finalist in Pacific Weddings Photo Contest

Dear family and friends,

I'm so excited to let you know that one of my destination wedding couples (Jeff and Ericka) wedding picture has been chosen as one of the 10 finalists (out of hundreds of entries!) in the Pacific Weddings photo contest.

The picture with the most votes will win the contest and the winning photo will be featured in the winter/spring issue of the Pacific Weddings magazine.

Go to the link below. Our pic is #10 Swept Away by Frank Amodo. You can vote by indicating the photo # and leaving a comment on the Pacific Weddings blog.
http://pacificweddings.typepad.com/love_notes/2008/10/cast-your-vote.html

It truly is a wonderful picture!

"Wedding of a Lifetime"

Just touched bases with Jayne and Kahele to reconfirm our site inspection of the Bayer Estate for their rehearsal dinner on November 5, 2008.

Jayne and Kahele are the winners of Hawaii Bride and Groom's annual "Wedding of a Lifetime" contest whereby vendors donate their services to one lucky and deserving couple. Couples have to submit a story and three lucky finalists were featured on a television show with a live airing of the announcement of the winner on September 8th.

The wedding is scheduled for November 6, 2008 so it has been a whirlwind of planning, but I've enjoyed every minute! Jayne and Kahele have had some difficult times and Jayne is still going through cancer treatment, so to see their faces light up like kids at Disneyland is what makes it all worthwhile.

Stay tuned........the wedding day is getting closer and will be featured on a TV show in January and also featured in Hawaii Bride and Groom magazine.